Appointments & Workshops
Plan workshop and service appointments for your vehicles and keep track of due dates, workshops and costs.
Live preview — real view with sample data
M43 · Appointments & Workshops
| Status | Type | Mandatory | Vehicle | Fleet-wide | Due date | Scheduled at | Workshop | Cost | Performed by | Created by |
|---|---|---|---|---|---|---|---|---|---|---|
| In progress | Done | ✓ | HH-IJ 5510 | ✓ | 08/06/2026 | 06/06/2026 | Item 4 | Entry 2 | Entry 5 | Record 3 |
| Done | Reviewed | — | M-AB 1024 | — | 19/06/2026 | 17/06/2026 | Entry 5 | Record 3 | Record 6 | Item 4 |
| Reviewed | Open | ✓ | M-CD 2087 | ✓ | 30/06/2026 | 28/06/2026 | Record 6 | Item 4 | Item 7 | Entry 5 |
| Open | In progress | — | B-EF 3391 | — | 11/07/2026 | 09/07/2026 | Item 7 | Entry 5 | Entry 8 | Record 6 |
| In progress | Done | ✓ | K-GH 4408 | ✓ | 22/07/2026 | 20/07/2026 | Entry 8 | Record 6 | Record 9 | Item 7 |
Not a screenshot: the same interface you get in production.
What you do here
Use “New appointment” to add a service: pick a vehicle (or “Fleet-wide” for all), a type and a due date. “Schedule” sets date, time and workshop, “Confirm drop-off” records that the vehicle was handed in, and “Complete” closes the appointment with its cost.
Understanding the status
The status shows progress: Open (not scheduled yet), Scheduled (date set), Dropped off (vehicle at the workshop), Completed (done). The “Due” (next 30 days) and “Overdue” tabs help you stay on top of things; past due dates are highlighted.
Tips
If you set a “Cycle (months)”, completing the appointment automatically creates the next follow-up - handy for inspections, servicing and similar. Maintain workshops and service types once under “Workshops” and “Service types”; then you can pick them everywhere. Drivers can see appointments and only confirm drop-off.
Legal requirements
As the vehicle keeper you are responsible for keeping your fleet roadworthy (keeper liability, §7 StVG, German Road Traffic Act). Mandatory inspections include the periodic technical inspection (HU/MOT) on fixed cycles under §29 StVZO (commercial vehicles usually yearly) and the annual occupational-safety inspection under DGUV Rule 70. Mark such types as “Mandatory” under “Service types”; they are highlighted as mandatory in the list and calendar. When completing an appointment, record who performed or signed off the inspection via “Performed / signed off by” - this is your duty-of-care evidence in case of damage. Keep inspection records; use “Archive” instead of deleting so the record is retained for the legal retention period.
Data protection
“Performed / signed off by” and “Created by” link a person to the appointment (personal data, GDPR). Only record what you need for the duty-of-care evidence and share this link only with authorised people. If an employee leaves, the record is kept but the link is removed automatically.
What's inside
- Appointments
- Calendar
- Appointment
- New appointment
- Schedule appointment
- Complete appointment
- Workshops
- Workshop